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Process

How We Deliver Production-Ready Agents in Weeks

Our process is built for teams that need results quickly and safely. We pair with your subject-matter experts, build with your systems, and hand over agents that your team trusts from day one.

Four-week blueprint

What the first month looks like

Week 1

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Discovery & Opportunity Mapping

We clarify objectives, map the current workflow, and collect the data, tools, and stakeholders an agent will need to succeed.

Key deliverables

  • ROI model with baseline metrics and success criteria
  • Process map documenting systems, owners, and pain points
  • Risk, compliance, and security checklist tailored to your environment

Week 2

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Design & Pilot Plan

The team defines the agent architecture, selects models and integrations, and prototypes the experience with real data.

Key deliverables

  • Interaction flows, prompts, and escalation paths
  • Technical design outlining integrations, data contracts, and monitoring
  • Pilot scorecard with leading indicators and feedback cadence

Week 3

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Build, Integrate, and Test

We develop the agent, connect APIs, and run scenario-based testing with the people who will live with the workflow daily.

Key deliverables

  • Working agent deployed in a secure staging or sandbox environment
  • Test cases covering happy paths, edge cases, and failure handling
  • Training materials and change management plan for pilot users

Week 4

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Launch & Iterate

The agent goes live with live guardrails, monitoring dashboards, and a structured review to capture wins and backlog future enhancements.

Key deliverables

  • Production deployment with access controls and observability
  • ROI snapshot comparing baselines to early results
  • Executive readout plus next-phase roadmap (scale, automation depth, ownership transfer)

Guardrails

Governance is built into every engagement

  • Human-in-the-loop checkpoints for sensitive decisions and customer-facing actions
  • Model and prompt versioning so improvements are documented and reversible
  • Runbooks for failure recovery, escalation paths, and stakeholder communications

Collaboration

Who's involved and how we work together

Executive Sponsor

Sets goals, unblocks resources, and aligns the initiative with strategic priorities.

Workflow Owner

Provides real examples, validates outputs, and ensures adoption across the team.

Airout AI Team

Leads design, development, evaluation, and enablement—while building reusable assets for future agents.

Kickoff

Ready to plan your first four weeks?

Bring us the workflow that is slowing your team down. We'll pressure-test the opportunity, outline the blueprint above, and kick off a pilot that proves ROI inside the quarter.

Book a discovery call